Seven steps that work for a weekend with friends, a bachelor party or a family week. The order matters: lock the date first, then the place, then everything else.
Put up two to four date options and ask everyone to tick every one that works. Dates are the hardest thing to align, and everything else depends on them.
Ask who is in, who is a maybe and who can’t make it. You need the party size before you look at places to stay.
Ask where everyone is coming from and how they’ll travel. Favor spots where nobody’s drive is much longer than everyone else’s.
Let each person set a budget only they can see. Then pick a place that fits everyone, or let friends chip in so nobody is priced out.
Once the place is booked, put the address, door code and check-in notes in one spot everyone can find.
Pair people who need a ride with drivers nearby, and split the shopping list so you don’t end up with four coolers and no ice.
Put the must-dos on a shared plan and leave room for downtime. Log shared costs as you go and settle up in one tap at the end.
Trip Done does each of these steps for you: a date poll, RSVPs, private budgets, fair drive times, carpools, a shared plan and the cost split. See the trip templates or the rental split calculator.
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